Add a Signature to a Letter

Would you like to include your doctor's written signature in a Tops letter template? Here's how:

1. Ask your doctor to draw his/her signature on a piece of paper.
2. Scan the signature and save it on your desktop as an image file. The file format is not important at this point.
3. Open the image file and take a screenshot of the signature. This will allow you to trim it to your desired size.

4. Go to Tops Ortho > Practice Setup > Letters/Forms > Letters.
5. Double-click on the letter template you wish to edit.
6. Click the Edit Layout... button.
7. Click and drag the screenshot of the doctor's signature onto the letter template.
8. Resize the signature as needed.

Prevent a Signature from Moving

If you have added a signature to a letter and do not want the signature to move from the exact location where it's been placed, follow the steps below after adding the signature to the letter.

1. Use the selection tool to select the signature. Grey handles should appear around the signature when selected.

2. From the Format menu, select Inspector...

3. With the Inspector window open, update the "During merge" section to reflect No Resize and No Move.

4. Save the changes to your letter by pressing Command-S, File>Save.

Allow a Signature to Move with a Letter

When a letter, such as a diagnostic letter, needs to have the signature added, you will want the signature image to move down or up, based on the contents of the letter.  It's best to place the signature below the textbox of the letter, as seen in the example below.

The main text box containing the bulk of the letter is designed to Get Taller or Shorter based on the contents populated from the placeholders.  In some cases, the text box may also Move Down if the contents above it cause the box to do so. This behavior is all based on the settings of the text box which can be viewed using the Inspector (Format>Inspector....).

If the contents of the letter in the main text box cause the text box to get Taller, you want the signature to move down.

1. Use the selection tool to select the signature. Grey handles should appear around the signature when selected.

2. Open the Inspector (Format>Inspector)
3. In the During Merge section of the Inspector, update to reflect No Resize, Move Up or Down

4. If you have a placeholder in a text box below the signature to identify the signer, you'll need to apply the same During Merge Inspector settings