How Late Fees Work

If your practice would like to use late fees, here is how they work in Tops Ortho.

Minimum Late Payment Fee = $25.00
Late Fee Percentage = 10%
Charge Date = 1 (The first day of the month; this is the most common date that practices charge contract fees)
Grace Days = 26 (The number of days that can pass before the patient is considered "late")
Statement Date = 28 (The day statements will generate; the 28th day of the month)
Last Day Statements Cover = 28

Add the Charge Date (1) plus Grace Days (26) plus 1 day for rollover = 28. So the 28th of the month is when late fees will be posted, at the very end of the day (midnight).
The statements are ready to print the morning of the 29th, but will be dated the 28th, along with late fees applied.
If a practice has both a Late Payment Fee amount AND a Late Fee Percentage entered, Tops Ortho will charge the larger amount. For example, if a patient has $100.00 in their due now, Tops Ortho will charge a $25.00 late fee rather than a $10.00 late fee.