Close the Day

Before you wrap up your patient day, use the following directions to reconcile patient accounts.

Deposit Slip:

1. Go to Matrix > Deposit Slip.
2. Payments will display by the categories of Cash/Check, Credit/Debit Card and Direct Deposit.
3. Click the Type heading to group all like payment types.
4. Move down the list and verify the following:
   1. All cash and checks are present.
   2. All credit/debit cards processed successfully.
   3. All direct deposits were successful.
5. Only mark the Dep? box for payments that were received by the practice.
6. When you are done, click Process Deposit.
7. Any payments that were not actually received, such as missing checks or declined credit card payments, will need to be voided from the Financial Day Sheet. See the related article, Void a Transaction, below.

Financial Day Sheet:

The Financial Day Sheet lists every financial transaction—including voids—that occurred in a single day.

1. Go to Matrix > Financial Day Sheet.
2. Today's date will fill in by default on the top left; to review a past day, double-click this field and enter the date.
3. From the upper right-hand corner, place a checkmark on the Show voided checkbox.
4. Review all transactions for accuracy.
5. Void the payments that you determined you had not received when you reviewed the Deposit Slip. See related article, Void a Transaction.
6. Click the Type heading to group like transactions together.
7. Highlight all Cash/Check transactions; note the total on the blue Selection Summary at the bottom of the report.
8. Highlight all Credit and Debit card transactions; note the total on the blue Selection Summary at the bottom of the report.
9. Highlight all Bank Draft transactions; note the total on the blue Selection Summary at the bottom of the report.
10. Reopen the Deposit Slip (Matrix > Deposit Slip).
11. Compare these three amounts:
    1. The totals on the Financial Day Sheet.
    2. The totals on the Deposit Slip.
    3. The totals of the cash, checks, credit/debit card receipts you have on hand, as well as the direct deposit totals on the practice bank statement.